Town of Warsaw Clerk & Treasurer
The Town of Warsaw is seeking a qualified candidate for the position of Town Treasurer and Clerk. This position will serve under the direct supervision of the Town Manager and Town Council. The potential employee will perform a wide array of functions across multiple departments, ranging from large-scale tasks to daily functions and operations. This position is full-time with an excellent benefits package that includes health, vision and dental insurance, and inclusion into the Virginia Retirement System (VRS). Salary range will be competitive and will be commensurate with qualifications and experience.
Essential Job Functions
The Town Treasurer and Clerk position is an appointed position that serves at the pleasure of the Warsaw Town Council and, as such, is directly accountable to both the Council and citizens of Warsaw. The Treasurer and Clerk prepares, mails and collects all tax bills for real and personal property located in the Town of Warsaw. The office also aggressively pursues the collection of all delinquent taxes owed to the Town.
Additional revenues collected under the direct supervision of the Treasurer include: vehicle license fees; PPTRA revenue; gas, water and sewer consumption-based fees; business licenses, receipts of State collected revenues and taxes; parking ticket fines; cigarette taxes; meals and lodging taxes and other various Town fees and permits.
The Town Treasurer and Clerk’s office is charged with the design of an effective cash management and investment program for the Town. Among other activities, these duties include assisting the Town Manager in managing the investment policy for the Town; assisting in the construction of the annual operating budget; arranging for banking services; forecasting all cash receipts and expenditures; investing funds not needed to meet current expenditures; working with external brokers and the banking community; and reporting all investment activities to the Town Manager. The Treasurer and Clerk acts as the reconciliation agent for the Town by working with the depository bank, Town departments and external and internal auditors.
The Town Treasurer and Clerk is also tasked with the recordation and maintenance of all Town Council Meeting Minutes, acts as the designated FOIA Officer, and serves as the Town’s VRS and insurance representative. Other duties include archiving Town Council documents, official proceedings, ordinances, and resolutions, maintaining boards and commissions applications and appointments, maintaining Town Council meeting and election materials, providing Notary Public services, publicizing of legal notices, and recordation of official documents. The position must complete all other duties as assigned by the Town Manager.
- Bachelor’s degree in Accounting, Finance, or a similar field is preferred. 7 – 10 years of experience may be considered in lieu of a bachelor’s degree.
- Occasional weekend and holiday work may be required, as needed.
- Knowledge of basic accounting computer programs (including Microsoft Excel) and related software as well as the ability to evaluate the effectiveness of such programs.
- Occasional lifting of up to 25 pounds may be required.
- Ability to work independently and maintain ethical and professional relationships with coworkers, Council, and outside investment firms.
- Knowledge of federal and state regulations on municipal finance and investments.
- Must pass a brief competency examination during the final interview process.
Application Process & Submission Date
Applications can be found at the Town of Warsaw website at www.townofwarsaw.com, or at the Warsaw Town Office located at 78 Belle Ville Lane, Warsaw, Virginia 22572. Application review will begin immediately and the position will remain open until filled. Review of applications will begin on July 10th, 2018. Salary will DOE/DOQ.