REQUEST FOR PROPOSALS
Town of Warsaw Request for Audio & Visual Implementation Services
Purpose of the Request
The Town of Warsaw, hereinafter will be referred to as “The Town”, a political subdivision of the Commonwealth of Virginia, desires to engage the services of a qualified firm to provide modernized professional audio and visual services for the Warsaw Town Council Chambers located at 78 Belle Ville Lane, Warsaw, Virginia. Due to COVID-19 mitigation efforts of increased remote access for the public to view and participate in Council meetings, the Town of Warsaw is seeking to implement an up to date audio and visual system to live stream meetings and provide audio for both the live stream and for the in-person audience.
The Warsaw Town Council Chamber was built in 1996 and measures at 38 feet in length and 30 feet in width. The building has access to high speed internet and currently houses an audio recording and amplification system that is over 10 years old. The Town has access to 24/7 I.T. assistance through Code Blue Technologies.
The new system should provide a modernized audio and visual system that allows for the ability to live stream and upload videos for public use. The system should allow for the ability to focus both on individual members as well as the entire Town Council during public meetings. The sound system should work congruently with the visual components and provide a high-quality sound for both those at home and those in the public meeting space. The software and equipment should be easy to use, low maintenance, and should incorporate a well-established warranty policy. Prior to implementation, Town Staff shall have the ability to review the proposed system and ensure the quality and ease of use are commensurate with the requests found within this RFP.
Date of Issuance: 10/06/2020 Date Proposal Due: 11/12/2020
Sealed Proposals will be received until 2:00 PM on Monday, November 12, 2020 for furnishing the professional services described herein. Late, facsimile, and/or electronic proposals will not be accepted.
All project inquiries shall be directed to Joseph Quesenberry, Town Manager, at the following:
Joseph N. Quesenberry, Town Manager
78 Belle Ville Lane, Warsaw, Virginia 22572