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 WARSAW TOWN COUNCIL

78 BELLE VILLE LANE

SEPTEMBER 14, 2017 – 7:00 P.M.

 

Mayor Randall L. Phelps called the Warsaw Town Council to order.  Council members present were Faron H. Hamblin, Rebecca C. Hubert, Roger R. Lee and Ralph W. Self.

 

Town staff were Joseph N. Quesenberry, Town Manager, Lee H. Capps, Planning and Economic Development, Officer Tim Jackson, David Lee Ambrose, Jr. and Susan M. Pemberton, Treasurer and Clerk of Council.  Others present were Mary Beth Bryant, Sara Carroll, Donna Jackson, Fran Baylor and Larry Thorn.

 

There are three (3) proposed Amendments to the Agenda under New Business which include: 1) Formal request to VDOT to line parallel parking spots along Belle Ville 2) Vote concerning a loan of $625,000 through Union Bank to purchase the Gannon Property 3) Hunting Request on Town Property at the Strawberry Hill Tract

 

Approval of Agenda

Councilman Lee made a motion to Amend the Agenda with the 3 new items added under New Business.  Councilman Hamblin seconded the motion.  The following vote was taken.

   Rebecca C. Hubert               Aye                  Faron H. Hamblin        Aye

   Roger R. Lee                        Aye                  Ralph W. Self              Aye

   Randall L. Phelps                 Aye      

  

 

 

 

Approval of Minutes – August 10, 2017

Mayor Phelps asked if there were any additions or corrections to the minutes of August 10, 2017.  Councilman Hamblin moved to approve the minutes of August 10, 2017 as presented.  Councilman Lee seconded the motion with the following votes.

 

   Rebecca C. Hubert               Aye                  Faron H. Hamblin        Aye

   Roger R. Lee                        Aye                  Ralph W. Self              Aye

   Randall L. Phelps                 Aye      

 

Financial Report

Councilman Hamblin moved to accept the August 2017 Financial Report as presented.  Councilman Self seconded the motion carried with the following votes.

 

   Rebecca C. Hubert               Aye                  Faron H. Hamblin        Aye

   Roger R. Lee                        Aye                  Ralph W. Self              Aye

   Randall L. Phelps                 Aye      

 

 

Town Manager’s Report

Joseph N. Quesenberry, Town Manager stated there was a Community presentation and discussion on the former Gannon property, otherwise known as “The Bottom” there were about 25 -30 people at the meeting on September 13, 2017 at 6:00p.m.  Landscape Planning Design Associates (LPDA) and Hurt and Proffitt Engineering were there to describe tentative plans for the future of the property.

The Town Park and Dog Park is having prep work done now and next week the fence should be up.  Also we will be having a Grand Opening for The Park/Dog Park on October 14, 2017 at 11:00 am during WarsawFest.

I need to get the authorization from Council for me to sign for the Transportation Enhancement Grant.

 

 

Also there are many upcoming events and they are as follows:

  1. Dinner on Main – Saturday , September 23, 2017 -5pm to 10pm
  2. WarsawFest & Oktoberfest- Saturday, October 14, 2017 – 8:45am to 10:00 pm
  3. Warsaw Super Decathlon – Saturday, November 4, 2017 -8:30amto 6:00pm
  4. Remote Area Medical Health Clinic-Saturday & Sunday –November 4th and 5th

 

Mayor’s Report

Randall L. Phelps stated that Union Bank and Trust has done a great service and have favorable terms on the closing on a loan of $625,000.00 for the purchase of the Gannon property.

Councilman Lee made a motion for the Mayor to sign for the loan at Union Bank and Trust for the $625,000.00 to purchase Gannon Property.  Councilman Self seconded the motion carried by the following votes.

 

   Rebecca C. Hubert               Aye                  Faron H. Hamblin        Aye

   Roger R. Lee                        Aye                  Ralph W. Self              Aye

   Randall L. Phelps                 Aye      

 

 

Councilman Lee made a motion to authorize Joseph N. Quesenberry, Town Manager to sign for the Transportation Enhancement Grant for the Town of Warsaw.  Councilman Hamblin seconded the motion carried by the following votes.

 

 

   Rebecca C. Hubert               Aye                  Faron H. Hamblin        Aye

   Roger R. Lee                        Aye                  Ralph W. Self              Aye

   Randall L. Phelps                 Aye       

 

 

 

Police Report

Joseph N. Quesenberry, Town Manager read from a report Chief Kent had prepared for the meeting as she was not present.  The Warsaw Police Department has managed to operate smoothly even through several of our officers have been plagued by misfortune.

Sgt. Mark Taylor is going relatively well, in spite of his illness, and has elected to go out on temporary disability.  He continues to help us from his home for which we are extremely grateful.  Citizens from Essex and Richmond County are having a fundraiser for him on September 30th at Tappahannock Fire Department to help with accruing medical bills.

Officer Tim Jackson and family are in relatively good spirits despite the tragedy they suffered this past Tuesday when their home was destroyed by fire.  Tim and his wife were in Richmond at the time, but their children were able to escape unharmed which is truly a blessing.  Once again, the outpour of support from the community has been overwhelming.  Monetary and material donations have flooded the Town Office.  I am in the process of reordering his uniforms, ballistic vest, and other gear that was lost.  Tim being the “go-getter” that he is, came back to work today in a make-shift uniform donated by Tappahannock Police Department.

We will continue to keep both officers in our thoughts and prayers and assist in any way needed.

The activity report for the month of August was the Officer Tim Jackson and Chief Kent attended a meeting in King George to receive the DMV Grant.  The Police Department had a booth at the Richmond County Fair.  Chief Kent attended a meeting regarding the upcoming WarsawFest and Oktoberfest and permits from VDOT have been approved for road closure on Main Street. Chief Kent also attended meeting on the upcoming Christmas parade in December. The final paperwork for the USDA Rural Grant for the new SUV’s was submitted to Tara Delaney today.  Lt. Aaron Conkle with Richmond County Sheriff’s Office was gracious enough to dedicate his time in helping me to finalize the process.  The Warsaw Police Department had 93 calls for service, 36 traffic stops with 25 summonses issued and 6 arrests.

 

Wastewater Treatment Facility Report – Lee Ambrose

David Lee Ambrose, Jr. stated that the average flow from Town for August was 171,700 gallons, a decrease of 9,000 gallons from July’s flow average of 180,700 gallons.  The max flow from Town was 215,700 gallons, a decrease of 96,900 gallons from July’s max flow of 312,600 gallons.  The average total phosphorous for month of August was 0.10mg/l, which resulted in a monthly discharge of 3.4 pounds and this puts us at 50.9 pounds for the year, 274 pounds are allowed for yearly discharge.  Year to date we are around 19% of our permit, which ends December 31, 2017.  The average total nitrogen for August was 2.92 mg/l.  This resulted in a monthly discharge of 99.0 pounds.  This puts us at 954.0 pounds for the year.  We are permitted 3,655 pounds per year.  Year to date we are around 26% of our permit.  The pump at lift station #6 was rebuilt and is now back up to par.  A broken man hole and riser were found upon marking a Miss Utility on St. Johns Street and   it has been addressed and fixed.  The yearly maintenance was completed on all of the blowers at the treatment plant.  The EQ basin at the WWTP was gradually pumped down and treated to the lowest point possible in case of a major storm.  The Strawberry Hill tract sign was repaired and installed after the existing post had rotten.  Operator Berkley Cash is attending a licensure class in early October in preparation of advancing his current Wastewater license.  We have also hired Ryan Stevens to fill the position that was open. 

 

Planning Commission Report- Councilman Hamblin

Councilman Hamblin stated that the Warsaw Planning Commission made a recommendation to have a Joint Public Hearing on October 5, 2017 for Amendments to the DMO which includes an over all /over haul.  There also will be a meeting next Tuesday (9/19/17) for the Planning Commission and a Work Session on September 27, 2017. 

Councilman Lee made a motion to have a Joint Public Hearing on October 5, 2017 for Amendments to the DMO.  Councilman Hubert seconded the motion carried by the following.

 

 

   Rebecca C. Hubert               Aye                  Faron H. Hamblin        Aye

   Roger R. Lee                        Aye                  Ralph W. Self              Aye

   Randall L. Phelps                 Aye      

 

Northern Neck Regional Jail Report – Larry Thorn

Larry Thorn reported that the jail report was in Council’s packet.  The total population was 421 inmates and 173 were Federal for that day.  More important you will be seeing increasing in the Federal Prisoners probably by 15 – 20 % they will be coming from several locations and will include Alexandria this will be a good deal for both the Jail and the Town of Warsaw.

 

Economic Development Report – Lee Capps

Lee H. Capps, Planning and Economic Development stated there was a meeting today on Networking and Kenn Penn from Chamber Solution came and spoke on the benefits offered to members for the Warsaw Richmond County Chamber.

There is a Public Hearing tonight at the Board of Supervisors to consider the proposed sale to the Northern Neck Food Bank adjoining Bay Aging on Commerce Park Drive.  There have been 2 businesses either sold or transferred in town. 

 

Committee Reports – Economic Development

Chairman Lee of the Economic Development Committee stated he has the drawings for the Police Department and it has the Mount Airy look.  Mayor Phelps stated that Chief Kent needs to sign off on it and that it is functional as well. Chairman Lee stated she was on board with it.

 

New Business

Street Light –Amendment of Previous Authorization to Proceed

Joseph N. Quesenberry, Town Manager stated there is a quote of fifteen (15) Traditional Colonial Lights installed along Main Street from Warsaw Baptist to the By-Pass of an approximate cost of $35,000 to $40,000.00.  They would do all of it and we would pay a monthly street light bill which they do all the labor as installing and maintaining.  I would like for Council to accept and we go forward with this project.

Councilman Lee made a motion to proceed with Dominion’s Street Light project and up to $45,000.00 for the fifteen (15) lights from the Warsaw Baptist to the By-pass on Main Street. Councilman Hubert seconded the motion carried by the following votes.

 

   Rebecca C. Hubert               Aye                  Faron H. Hamblin        Aye

   Roger R. Lee                        Aye                  Ralph W. Self              Aye

   Randall L. Phelps                 Aye      

 

Councilman Yackel arrived to the meeting.

 

Designation of FOIA Officer

Joseph N. Quesenberry, Town Manager stated that all local public bodies shall designate and publicly identify one or more Freedom of Information Act Officers (FOIA Officer) whose responsibility is to serve as a point of contact for members of the public in requesting public records. Best practice for this would be Susan M. Pemberton to be the designated to FOIA Officer.  Councilman Lee made a motion to designate Susan M. Pemberton the FOIA Officer.  Councilman Hamblin seconded the motion carried by the following votes.

 

   Rebecca C. Hubert               Aye                  Faron H. Hamblin      Aye

   Roger R. Lee                        Aye                  Ralph W. Self            Aye

   Randall L. Phelps                 Aye                  Paul G. Yackel          Aye

 

Funding Request – Remote Area Medical Clinic

There is a request for a donation of $2,000.00 for a free medical, dental, and vision clinic on November 4 and 5, 2017.  The financial contributions will help by providing lodging support for RAM representatives and select dental volunteers, assist in promotion of the event, providing food for volunteers and patients, training and other expenses.  After much discussion everyone seemed to be supportive of helping with giving them a $2,000.00 donation.  Councilman Lee made a motion for the Town of Warsaw to donate $2, 000.00 to support the RAM Clinic.  Councilman Self seconded the motion carried by the following votes.

 

   Rebecca C. Hubert               Aye                  Faron H. Hamblin       Aye

   Roger R. Lee                        Aye                  Ralph W. Self             Aye

   Randall L. Phelps                 Aye                  Paul G. Yackel            Aye

 

Request to VDOT – Line Parallel Parking

Joseph N. Quesenberry, Town Manager stated there have been issues with parking on Belle Ville and would like to request from VDOT to do line parallel parking spots along Belle Ville to Town Hall then there is no more confusion.  Councilman Lee made a motion to request from VDOT for line parallel parking spots on Belle Ville from the corner to Town Hall.  Councilman Hamblin seconded the motion carried by the following votes:

 

   Rebecca C. Hubert               Aye                  Faron H. Hamblin       Aye

   Roger R. Lee                        Aye                  Ralph W. Self             Aye

   Randall L. Phelps                 Aye                  Paul G. Yackel            Aye

 

 

Hunting on Town Property Request– Strawberry Hill Tract

Cobham Park Hunt Club would like to have permission to hunt on town property known as “Strawberry Hill”. After much discussion the Town Council agreed to allow Cobham Park Hunt Club to hunt but would have to bush hog, have proper Insurance and maintain the road. This is for the Club only no individual hunting would be allowed and no black powder hunting. Councilman Self made the motion as stated above conditions for Cobham Park Hunt Club to hunt Strawberry Hill Tract.

Councilman Lee seconded the motion carried by the following votes:

 

   Rebecca C. Hubert               Aye                  Faron H. Hamblin       Aye

   Roger R. Lee                        Aye                  Ralph W. Self             Aye

   Randall L. Phelps                 Aye                  Paul G. Yackel            Aye

 

Closing Comments

Councilman Hamblin stated that it was a quick meeting tonight and he is excited about the lights and property.

 

Councilman Hubert stated she is excited about the “The Bottom”.

 

Councilman Self stated that the summer has flown by.  There are a lot of events going on at the Park and Main Street which is great.   We need to think about those in Florida and Texas with it being hurricane season.

 

Councilman Yackel stated there is exciting stuff going on in Town.

 

Councilman Lee stated not to forget about the benefit for Mark Taylor on September 30, 2017 at Tappahannock Fire House from 4 to 9 pm. I am so glad to get “The Bottom” mess cleaned up and fix the Main Street flooding problem. China Inn will start with their new addition tomorrow.

 

Mayor Phelps stated we are elected officials and in the next coming weeks and months to encourage others there are wonderful things going on in the Town of Warsaw. 

 

Adjournment

There being no further business, the meeting was adjourned by Mayor Phelps.

 

 

 

 

_______________________________

Susan M. Pemberton, Clerk of Council

 

 

 

Calendar of Events

Warsaw Rotary Meeting - Wed Aug 28 @ 7:30AM
Save the Saddlery Summer Jam - Sat Aug 31 @ 6:00PM
Warsaw Rotary Meeting - Wed Sep 04 @ 7:30AM
Planning Commission Meeting - Thu Sep 05 @ 7:00PM
Warsaw Rotary Meeting - Wed Sep 11 @ 7:30AM